Payment reminder email in Spanish: 3 free templates
Need to chase an invoice with a client in Spain, Mexico, Argentina or anywhere in the Spanish-speaking world? These reminders use the polite "usted" form and come with English translations.
The 3 reminder emails
1. Friendly reminder (Recordatorio de pago)
Send on the due date or 1–3 days after.
Asunto: Recordatorio de pago – Factura n.º [1042]Estimada Sra. [García]:
Espero que se encuentre bien. Le escribo para recordarle amablemente que la factura n.º [1042], por un importe de [450,00 €], venció el [15 de marzo]. Si ya ha realizado el pago, le ruego que ignore este mensaje.
Puede pagar fácilmente a través de este enlace: [enlace de pago]
Muchas gracias y un cordial saludo,
[Su nombre]
English translation
Subject: Payment reminder – Invoice no. [1042]
Dear Ms [García],
I hope you are well. I am writing to kindly remind you that invoice no. [1042], for the amount of [€450.00], was due on [15 March]. If you have already made the payment, please ignore this message.
You can pay easily through this link: [payment link]
Many thanks and kind regards,
[Your name]
2. Firm follow-up (Segundo recordatorio)
Send about 7 days after the due date.
Asunto: Segundo recordatorio – Factura n.º [1042]Estimada Sra. [García]:
Hasta la fecha no he recibido el pago de la factura n.º [1042] ([450,00 €]), con vencimiento el [15 de marzo]. Le agradecería que pudiera abonar el importe pendiente antes del [29 de marzo].
Si tiene alguna pregunta sobre la factura, no dude en escribirme.
Enlace de pago: [enlace de pago]
Atentamente,
[Su nombre]
English translation
Subject: Second reminder – Invoice no. [1042]
Dear Ms [García],
To date, I have not received payment for invoice no. [1042] ([€450.00]), due on [15 March]. I would be grateful if you could pay the outstanding amount before [29 March].
If you have any questions about the invoice, please don't hesitate to write to me.
Payment link: [payment link]
Sincerely,
[Your name]
3. Final notice (Último aviso de pago)
Send about 14–21 days after the due date.
Asunto: Último aviso de pago – Factura n.º [1042]Estimada Sra. [García]:
A pesar de mis recordatorios anteriores, la factura n.º [1042] por [450,00 €] sigue pendiente de pago. Le ruego que realice el pago a más tardar el [5 de abril].
Si no recibo el pago en esa fecha, me veré en la obligación de considerar otras medidas. Preferiría evitarlo, por lo que le agradecería una breve respuesta.
Atentamente,
[Su nombre]
English translation
Subject: Final payment notice – Invoice no. [1042]
Dear Ms [García],
Despite my previous reminders, invoice no. [1042] for [€450.00] remains unpaid. Please make the payment by [5 April] at the latest.
If I do not receive the payment by that date, I will be obliged to consider other measures. I would prefer to avoid this, so I would appreciate a brief reply.
Sincerely,
[Your name]
When to send each reminder
Friendly reminder: on the due date, or 1–3 days after.
Firm follow-up: about 7 days after the due date.
Final notice: about 14–21 days after the due date.
If the client replies or pays at any point, stop the sequence and thank them.
Tips for Spanish-speaking clients
Use "usted" (formal you) with business clients, especially in a first reminder. Many Latin American clients switch to a warmer tone quickly, so follow their lead.
Spain often uses "importe" for amount. In much of Latin America, "monto" is more common. Both are understood.
Write the currency your client expects: € for Spain, MXN for Mexico, USD for many Latin American businesses that bill in dollars.
A friendly, personal opening line ("Espero que se encuentre bien") matters more in Spanish than in English. Skipping it can feel cold.
Remember time zones: Madrid is 6–9 hours ahead of most of Latin America. Send in your client's morning.
Let PingDue send these for you
PingDue sends polite reminders in your client's language, at their local working hours, and stops automatically when you're paid. Coming soon.